Council Meeting Preview for October 17 and 18
Study Session of October 17, 2016
3. Status update on the feasibility study for the replacement of City Hall. In May 2016, the City commissioned Ogden Roemer Wilkerson Architecture (ORW) to conduct a feasibility study of City Hall reconstruction or relocation, including an analysis of the space and programmatic needs of affected City departments, an evaluation of siting alternatives, and a robust public involvement component. ORW has completed all major components of the study and will present the results during this study session. The final product, a study report, is on track for distribution by the end of October.
Business Meeting of October 18, 2016
Items 1, 2, 3, ad 5 are items the Council regularly sees (minutes, appointments to commissions, liquor licenses, etc.)
4. Approval of a public contract exceeding $75000 for Hosted Credit Card Payment System. This public contract is for a Hosted Credit Card Payment System and the department’s intent is to award the public contract to highest ranked proposer, OpenEdge. If approved by the Council, the contract will be awarded for a two-year term with the option of extending the contract annually for up to three (3) additional years for a maximum term of five (5) years.
6. Approval of a change order in excess of 25% for reservoir sediment removal. This is a change order in excess of 25% for the dredging of accumulated sediment in the East and West Fork impoundments of Ashland Creek. The change order accounts for a post-contractual requirement of the contractor to use biodegradable hydraulic oil in machinery working within waterways and removal of an additional 756 cubic yards accumulated sediment from the impoundments. Proper sediment management of reservoir impoundments is essential to meeting the total maximum daily load permit requirements and maintaining the water quality of Reeder Reservoir.
1. Continued discussion of Lithia Way/Pioneer Street beautification project. This is a continuation of the discussion of the proposed beautification project for the corner of Lithia Way and Pioneer Street that was begun at the October 4, 2016, business meeting. However, the mayor and staff will not be prepared to present a recommendation at this meeting and will seek a Council motion to postpone this item again.
NEW AND MISCELLANEOUS BUSINESS
1. Remove public art from Chapter 18. This is a discussion to determine if review and approval of public art on historic structures should be removed from Ashland Land Use Ordinance (ALUO) 18.5.2, Site Design Review, and moved to the portions of the Ashland Municipal Code that govern the Historic Commission (AMC 2.24) and the Public Art Commission (AMC 2.29).
ORDINANCES, RESOLUTIONS AND CONTRACTS
1. First reading by title only of an ordinance titled, “An ordinance repealing and replacing AMC Chapter 6.40 by adoption of state and county regulation” and move to second reading. Oregon Revised Statute (ORS) Chapter 682 requires local governments to comply with their county plan in regards to ambulance services. Ashland Fire & Rescue (AF&R) finds that Ashland Municipal Code (AMC) 6.40 is redundant in nature and in many places does not comply with the county plan. It is therefore recommended that we repeal the outdated AMC language and replace it with language that complies with current state and county regulations.
2. Approval of a resolution titled, “A resolution authorizing the City of Ashland to provide a city building for a winter shelter two nights per week through April 2017”. For the past four years, the City has made Pioneer Hall available for a winter shelter for the homeless, staffed by volunteers from The Rogue Valley Unitarian Universalist Fellowship (RVUUF) and Temple Emek Shalom (Temple). RVUUF and the Temple are interested in continuing this partnership during the coming winter season and this resolution authorizes use of a city building for a winter shelter for the homeless two nights per week. Per Council direction, the resolution increases the maximum number of allowed guests in Pioneer Hall from 30 to 42.
(This information came from the City of Ashland’s website.)